St.
Petersburg College
POSITION DESCRIPTION
DEPARTMENT: Purchasing SITE: DO
SALARY SCHEDULE: Career GRADE:
Performs responsible input
of data to create purchase orders and purchase change orders.
RESPONSIBILITIES:
v
Performs
data input into the purchasing module of the PeopleSoft Financial System to
generate purchase orders and purchase change orders.
v
Inputs
travel authorization data for encumbrance of travel authorization requests as
requested by accounts payable. Causes the subsequent purchase orders to be
printed and then attaches the documentation to each and obtains the signature
of the director of purchasing on all but travel encumbrances.
v
Prepares
copies for the purchasing files, the requesting department, asset management
and others. Faxes, and mails to the respective vendors.
v
Assigns
emergency purchase order numbers and communicates the numbers to the requesting
department. Follows up to obtain the required paperwork to create the actual
purchase order for which the number was assigned.
v
Opens
mail and related materials and distributes it to the supervisor and other
department personnel.
v
Relieves
the immediate supervisor of many administrative and office tasks.
v
Schedules
and may participate in meetings, conferences and related activities.
v
May
serve as liaison with other college departments and units.
v
Processes
and answers inquiries regarding department operations or functions.
v
Provides
information to visitors and staff regarding operations of the department.
v
Handles
telephone inquiries.
v
Operates
a computer, calculator, data entry machines and other office equipment.
v
Assists
in preparing reports, statistics and other information relating to the
operation of the unit to which assigned.
v
May
direct the work of part-time clerical staff and student assistants.
v
The
position may require the taking and transcribing of correspondence and notes
utilizing shorthand or a similar method of transcription.
v
Performs
related duties as required.
v
EDUCATIONAL REQUIREMENTS:
v
Graduation
from an accredited high school or possession of an acceptable equivalency
diploma.
v
EXPERIENCE REQUIREMENTS:
v
Two
(2) years experience in purchasing or accounts payable office having a
financial software system.
v
KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:
v
Ability
to gain knowledge of the rules and procedures of the unit to which assigned.