POSITION
DESCRIPTION
DEPARTMENT: Various SITE: Various
SALARY SCHEDULE: Career Staff GRADE: 3
BASIC FUNCTION:
Performs highly responsible staff assistant
and/or administrative duties within a major department of the college which
includes a high volume of student and staff contact. Duties may include
functioning as lead worker in an office.
RESPONSIBILITIES:
v
Coordinates a
specialized function within the major unit to which assigned.
v
Maintains
specialized records of the department to which assigned.
v
Designs,
implements and maintains rules and administrative procedures within the unit.
v
Performs research
and special projects for the supervisor.
v
Maintains the
budget for the unit to which assigned.
v
Prepares
correspondence, reports, letters, tests, documents and related materials for
the supervisor and other department personnel.
v
Opens, reviews
and processes incoming mail.
v
Relieves the
immediate supervisor of administrative and office tasks.
v
Schedules and
participates in meetings, conferences and related activities.
v
Serves as liaison
with other college departments and units.
v
Processes and
answers inquiries regarding department operations or functions.
v
Provides
information to visitors, students and staff regarding operations of the
department in person or over the telephone.
v
Operates a
computer, calculator, data entry machines and other office equipment.
v
Prepares reports,
statistics and other information relating to the operation of the unit to which
assigned.
v
Maintains files,
records and statistics of the unit and program of assignment.
v
May direct the
work of clerical staff and student assistants.
v
The position may
require the taking and transcribing of correspondence and notes utilizing
shorthand or a similar method of transcription.
v
Performs related
duties as required.
EDUCATION REQUIREMENTS:
Graduation from an accredited high school or
possession of an acceptable equivalency diploma, supplemented by college level
courses in office services skills and office management.
EXPERIENCE REQUIREMENTS:
Four (4) years experience in administrative,
staff assistant or secretarial work.
KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:
Knowledge of the process involved in the
specialized area of assignment. Knowledge of the rules and procedures of the
unit to which assigned. Knowledge of sentence structure. Knowledge of word
usage. Skill in reading comprehension. Skill in proofreading. Knowledge of
basic mathematics. Ability to maintain good relationships with the public,
students, faculty and staff. Ability to keyboard at a prescribed rate of speed.
Ability to take and transcribe dictation if the particular position requires
this skill. Ability to operate a computer. Communications skills. Office
management skills.
Revised: 09/2006