POSITION TITLE: Staff Assistant

DEPARTMENT: Various SITE: Various

SALARY SCHEDULE: Career - GRADE: 2

BASIC FUNCTION:

Performs advanced staff assistant and/or secretarial duties within a department of the college which may include a high volume of student and staff contact.

RESPONSIBILITIES:

• Maintains specialized and complex records, reports, and data of the department to which assigned.
• Implements and maintains records of SPJC rules and procedures within the unit.
• Performs research and special projects as directed by the supervisor.
• Prepares correspondence, reports, letters, tests, documents and related materials for the supervisor and other department personnel.
• Opens, reviews and processes incoming mail
• Relieves the immediate supervisor of administrative and office tasks.
• Schedules and may participate in meetings, conferences and related activities.
• Serves as liaison with the assigned department and other college departments and units.
• Processes and answers inquiries regarding department operations or functions.
• Provides information to visitors, students and staff regarding operations and services of the department in person or over the telephone.
• Operates a computer, calculator, data entry equipment and other office equipment.
• Prepares reports, statistics and other information relating to the operation and services of the unit to which assigned.
• Maintains files, records and statistics of the unit.
• May direct the work of part-time clerical staff and student assistants.
• The position may require the taking and transcribing of correspondence and notes utilizing shorthand or a similar method of transcription.
• Performs related duties as required.

Graduation from an accredited high school or possession of an acceptable equivalency diploma, supplemented by college level courses in office services skills.

EXPERIENCE REQUIREMENTS:

Three (3) years experience in office and secretarial work.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Ability of the rules and procedures of the unit to which assigned. Knowledge of sentence structure.  Knowledge of word usage.  Skill in reading comprehension. Skill in proofreading. Knowledge of basic mathematics. Ability to maintain good relationships with the public, students, faculty and staff. Ability to keyboard at a prescribed rate of speed. Ability to take and transcribe dictation if the particular position requires this skill. Ability to operate a computer. Communications skills. Office management skills.

Revised:  9/2006