POSITION TITLE: Staff Assistant to Board of Trustees

DEPARTMENT: Administration                                                   SITE: DO

SALARY SCHEDULE: Senior Career Staff                                  GRADE: 6

BASIC FUNCTION:

Performs highly responsible staff assistant and/or administrative duties to the Board of Trustees of St. Petersburg College.

RESPONSIBILITIES:

• Serves as staff assistant to the BOT.
• Relieves and assists Board members by performing administrative details.
• Maintains Board files, records, statistics, agendas and follow up systems.
• Performs research and special projects for the BOT as assigned.
• Assists in the preparation of agendas and maintains minutes for the BOT.
• Prepares correspondence, reports, letters, tests, documents and related materials for the BOT and other department personnel.
• Opens, reviews and processes incoming mail.
• Schedules and participates in meetings, conferences and related activities.
• Serves as liaison between the Board and other college departments and units.
• Processes and answers inquiries regarding department operations or functions.
• Provides information to visitors, students and staff regarding operations of the BOT.
• Operates a computer, calculator, data entry machines and other office equipment.
• Prepares reports, statistics and other information as directed by the Board.
• The position may require the taking and transcribing of correspondence and notes utilizing shorthand or a similar method of transcription.
• Performs related duties as required.

Associate’s degree or two (2) years of college with courses in secretarial science, business administration, office services or related field.

EXPERIENCE REQUIREMENTS:

Four (4) years experience in administrative, staff assistant or secretarial work.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of the operations of the administrative unit to which assigned. Knowledge of the rules and procedures of the unit to which assigned. Knowledge of sentence structure. Knowledge of word usage. Skill in reading comprehension. Skill in proofreading. Knowledge of basic mathematics. Ability to maintain good relationships with the public, students, faculty and staff. Ability to type at a prescribed rate of speed. Ability to take and transcribe dictation if the particular position requires this skill. Ability to operate a computer. Communications skills. Office management skills.

Revised: 09/2006