POSITION TITLE: Library Staff Assistant

DEPARTMENT: Various SITE: Various

SALARY SCHEDULE: Career - GRADE: 2

BASIC FUNCTION:

Performs advanced staff assistant/secretarial duties for the librarians and support staff of Campus Library.

RESPONSIBILITIES:

• Maintains specialized records of the library, including requisitions, travel requests, and library research information.
• Implements and maintains rules and procedures within the unit.
• Performs research and special projects for the supervisor.
• Prepares correspondence, reports, letters, documents and related materials for the supervisor and other department personnel.
• Schedules fulltime staff and adjunct librarians to insure coverage of library during normal business hours, plus vacations & sick days
• Relieves the immediate supervisor of administrative and office tasks.
• Schedules and participates in meetings and related activities as needed.
• Processes and answers inquiries regarding department operations or functions, including scheduling classroom and meeting room use by Library, Campus and Community users.
• Provides information to visitors, students and staff regarding operations of the department in person or over the telephone.
• Prepares reports, statistics and other information relating to the operation of the library and maintains files for same.
• Helps direct the work of student assistants.
• Prepares and distributes payroll and leave requests for all staff.
• Assists library professionals in carrying out clerical and secretarial functions including preparing purchase orders, maintaining records, and acting as liaison with Facilities and TRS personnel.
• Performs receptionist duties, handles phone calls and other inquiries and maintains the areas assigned in absence of the library professionals.
• Prepares library and departmental statistical data.
• Operates a computer (Outlook, Word, and Excel), calculator, data entry machines and other office equipment.
• Monitors all copiers and printers, arranges for paper and other supplies, empties all cash machines, counts money, reconciles accounts and deposits funds to the Business Office.
• Attends monthly campus staff assistant meetings
• Enters LIS classes into PeopleSoft.
• Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Graduation from an accredited high school or possession of an acceptable equivalency diploma, supplemented by college level courses in office services skills.

EXPERIENCE REQUIREMENTS:

Three (3) years experience in office and secretarial work.  Library or college department office preferred.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of the rules and procedures of the unit to which assigned. Knowledge of sentence structure. Knowledge of word usage. Skill in reading comprehension. Skill in proofreading. Knowledge of basic mathematics. Ability to maintain good relationships with the public, students, faculty and staff. Ability to keyboard at a prescribed rate of speed. Ability to take and transcribe dictation if the particular position requires this skill. Ability to operate a computer. Communications skills. Office management skills.

                                                                                                                                                                                                                    New:03/2007