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STUDENT FEES - TRANSFERS AND REFUNDS
(College Policy 6Hx23-5.19) (2009)
- Credit Courses:
Transfers will be made as follows:
The President or designee is authorized to make a 100% nonrefundable transfer of matriculation/tuition fees to the subsequent term for documented extenuating circumstances in accordance with P6Hx23-5.19. Such transfer is permitted between the end of the drop-add period, as defined in (C) below and the last day to voluntarily withdraw from classes.
- Refunds will be made as follows:
The President or designee is authorized to make a 100% refund of matriculation/tuition fees prior to the end of the drop-add period, as defined in (C) below.
The President or designee is authorized to make a 100% refund of matriculation/tuition fees for documented extenuating circumstances in accordance with Procedure P6Hx23-5.19 to students who will be unable to attend the session due to these extenuating circumstances. Such refund is permitted between the end of the drop-add period and the last day to voluntarily withdraw from classes.
The President or designated appeals committee is authorized to make a 100% refund of of matriculation/tuition fees for documented extenuating circumstances in accordance with Procedure P6Hx23-5.19 to students who be unable to attend the session due to these circumstances and have requested the refund between the last day to voluntarily withdraw from classes to the last day of the regular session
- The drop-add period for credit courses shall be designated as follows:
Term I, II, III and express session(s) course — the dates are specified in the official college calendar.
Modmester course — one (1) week after the beginning date of courses scheduled to run longer than one (1) week. Prior to the second class meeting for courses scheduled to run less than one (1) week.
Open enrollment courses — one (1) week after the student's registration or the appropriate dates specified under (1) above, whichever is later.
- Non-credit Courses:
The President or designee is authorized to make the following refunds:
A 100% refund for seminars and institutes (meeting for one day or several successive days) if the request is received prior to the first class meeting.
A 100% refund for non-credit classes (meeting once or twice a week for several weeks) if the request is received prior to the second class meeting.
A 100% refund of matriculation/tuition fees for documented extenuating circumstances in accordance with Procedure P6Hx23-5.19.
- All registration fees will be refunded in full in cases of college error.
Application fees will be refunded in cases:
of College error;
where the class for which the applicant registered is cancelled;
where the class is full.
Deduction from authorized refunds will be made for unpaid accounts due the College.
In addition the President, upon the advice of legal counsel, may authorize a transfer or refund of student fees.
Refunds to students will be made only for fees actually paid by or on behalf of the student from a source other than financial aid.
Refunds of $5.00 or less will be paid upon request only. When such refunds are not claimed within one (1) year, the College may assess an unclaimed refund fee of $5.00 or the amount of the refund, whichever is less.
Transfers
If one of the following extenuating circumstances can be shown to exist, a transfer of fees may be approved:
- Serious illness of the student
- Serious injury to the student
- Death of the student
- Incapacitation of a close family member
- Death of a close family member
- Orders to active military duty as a result of national, state or local emergency
Students should see the associate provost or provost for a refund of fees or transfer following the end of the drop/add period.