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WITHDRAWAL
(College Rule 6Hx23-4.31)(12/16/2008)
Withdrawal from the College
The President shall establish procedures causing students to be apprised of their progress prior to the voluntary withdrawal deadline. Students who wish to withdraw completely from the College are required to report to the academic counseling areas of their home campus or center for an exit interview. If it is not possible for a student to come in, a request in writing that the student be withdrawn must be submitted to the associate provost.
PROCEDURE FOR COMPLETE WITHDRAWAL
Admissions and registration receives a copy of the complete withdrawal from the academic counseling office.
After entry of the information into the student information system, the withdrawal is posted to the student's record with the date that the withdrawal was initiated.
- Course Withdrawals are classified as follows:
INVOLUNTARY WITHDRAWAL — Students should be familiar with the instructor's attendance policy. Attendance guidelines are presented in rule 6Hx23-4.30. Students who fail to attend and participate in at least one class meeting during the first two weeks of the term will be withdrawn from the course with a grade of "W". If the instructor determines that the student is not actively participating in the course at the sixty percent period of the term, the student will receive a grade of "WF".
VOLUNTARY WITHDRAWAL DURING "W" PERIOD — A student may elect to withdraw voluntarily from a course through the last day to withdraw with a final grade of "W". Students should refer to these dates in the academic calendar published in the College catalog and on the College's website.
VOLUNTARY WITHDRAWAL AFTER THE "W" PERIOD — A student may elect to voluntarily withdraw from a course after the last day to withdraw with a grade of "W". Students who voluntarily withdraw after the last day to withdraw with a grade of "W" will receive a grade of "WF."
Withdrawal from an individual course without penalty will be permitted no more than two times. At the third attempt in any course the student may not receive a W, but will receive the appropriate letter grade earned based on academic performance in the course (See 6Hx23-4.451 and 6Hx23-4.15 for rules on penalties). An attempt shall be defined as each enrollment past the drop/add period in a college-level or college-preparatory course regardless of grade received. The three-attempt provision is intended to include any college-level or college-preparatory course(s) where grades of D, F, W, I or any combination thereof were earned. A fourth attempt may be allowed only by petition through the campus academic appeals committee process. However, only the last grade earned in a college-level course will be factored into the overall grade point average (GPA) calculation, even if the last grade is lower than a previous grade. Audit enrollments shall not count as attempts.
NOTE: ON ALL DROPS, WITHDRAWALS AND CHANGES TO AUDIT, IF STUDENT IS UNDER VETERANS ADMINISTRATION BENEFITS AND CEASES TO BE FULL-TIME, THE NECESSARY AGENCIES MUST ALSO BE NOTIFIED.
Procedure for Voluntary Withdrawal From a Course
The student may withdraw from a class. A withdraw is defined as the action of dropping a class after the drop/add period for the class. Students who withdraw from a class will receive a grade of "W". A drop is defined as the action of dropping a class before or during the drop/add period for the class. Students who drop a class will have that class removed from their academic records.- Absence from Class Because of Illness
Any student who has to be absent from class due to illness should notify the instructor of the illness and possible duration of illness.
Any illness or injury necessitating extensive absence from class should be reported to the associate provost. The associate provost will then notify the instructors involved.
Any further action required (e.g., make-up work, etc.) must be arranged by the student with each instructor.
- Procedure for Instructor Involuntary Withdrawal of A Student from A Course
It will be the responsibility of each instructor to insure that all students are informed in writing of the class attendance and excessive absence policy via the course syllabus. The instructor determines when the absences of a particular student have become “excessive.” If there is any question about a student’s absence, the instructor should contact the associate provost or provost for possible information concerning the particular case.
The effect of absences upon grades is determined by the instructor. It is important that the student become aware of each instructor’s attendance and excessive absence policy. After the end of the voluntary withdrawal period, a grade of "F" will be recorded due to violation of the instructor's attendance policy. Exceptions must be appealed via the program director to the Associate Provost, Provost or Center Administrator.
For an instructor who fails to provide a syllabus or who fails to include in his/her syllabus an attendance and excessive absence policy, absences exceeding 20% of the scheduled class hours shall be considered excessive.
Reinstatement of Students
Students involuntarily withdrawn from a course for excessive absences due to illness may be reinstated at the discretion of the instructor. Any student who is not so reinstated and who wishes to appeal the involuntary withdrawal may file a student academic appeal under the provisions of BOT Rule 6Hx23-4.36(II).
Withdrawal for Military Service
If a student's military service obligation prevents him or her from completing a term that has already begun, the student should be referred to the Associate Provost's Office to be withdrawn from classes.
NOTE: Some universities recalculate a transfer student's GPA by converting all "W" grades beyond the university's limits to "F" grades. Therefore, "W" grades may be detrimental to a student's GPA at the next institution attended.